11.04.2024 Sabri Khelil

Job Opening: Executive Assitant to the Managing Director

JOB TITLE: Executive Assistant to the Managing Director
CONTRACT Type: “Contrat à durée indéterminée” (CDI).

About IOGP Europe
We are the European voice of the oil & gas industry, an enabling partner for a low carbon future. We pioneer excellence in safe, efficient, and sustainable energy supply, and work with policymakers to deliver a policy framework enabling our Members to scale up investments in the EU’s transition towards climate neutrality by 2050. Our members account for 90% of Europe’s oil & gas production, while investing and developing low-carbon solutions (CCS, blue hydrogen, etc) and renewables.
IOGP Europe is the Brussels-based advocacy and policy arm of IOGP.

Your responsibilities will include:
• Providing administrative support to the Managing Director and other senior executives when required.
• Managing and organising complex calendars and schedules
• Co-ordinating local and international travel arrangements and itineraries including processing travel
• Act as point of contact for European Board members (C-level executives), European Committee members; EU and government officials, and other key stakeholders.
• Support the preparation, execution and the drafting of minutes/action points’ follow up of European Board and European Committee meetings.
• Preparing and editing correspondence, communications, agendas, presentations and reports.
• Researching, analysing and presenting data to support decision making.
• Reviewing and prioritising internal and external requests by collaborating with internal functions and IOGP Headquarters (based in London).
• Maintaining a company VIP contact database.
• Support the organization of onsite or offsite meetings, including staff retreats.

Your profile:
• Bachelor’s degree in business administration or similar field.
• Minimum of 8 years related professional experience supporting leadership roles.
• Native French speaker, fluent in English.

• Impeccable professional attitude.
• High level of discretion and understanding of handling sensitive information.
• Reliable, organized and autonomous.
• Proven ability to handle stressful situations, reprioritize and sources resources to get the job done.
• People person, keen to develop constructive and trust-based relationships.
• Service-oriented: ability to understand and anticipate needs.
• Fully solution-oriented: see beyond the problem, offer a way forward, and be ready to lend a hand.
• Expert Microsoft Suite user, experience with CRM tools.

What we offer:
• An enjoyable and trendy workplace with a vibrant and passionate multinational team.
• Pension scheme
• Private Health insurance coverage (DKV)
• Lunch vouchers
• Opportunity to work from home on Fridays and possibility to work from abroad on ad hoc basis
• Company laptop and mobile phone
• Access to new onsite fitness facilities
• Other benefits depending on personal / family situation

If you think you’re the right fit, please send your resume along with a cover letter to:gro.p1716487519goi@e1716487519porue1716487519-tnem1716487519tiurc1716487519er1716487519.